Privacy Policy

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ARTICLE 1: PREAMBLE

This privacy policy applies to the site: stygofaune-france.org

The purpose of this privacy policy is to explain to site users:

How their personal data is collected and processed. Personal data should be considered as any data likely to identify a user. This includes, in particular, first and last name, age, postal address, email address, user location, or IP address;

What the users’ rights are regarding this data;

Who is responsible for the processing of the personal data collected and processed;

To whom this data is transmitted;

The site’s policy regarding “cookies.”

ARTICLE 2: GENERAL PRINCIPLES REGARDING DATA COLLECTION AND PROCESSING

In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of site users’ data respect the following principles:

Lawfulness, fairness, and transparency: data can only be collected and processed with the consent of the user who owns the data. Whenever personal data is collected, the user will be informed that their data is being collected and for what reasons;

Minimization of data collection and processing: only the data necessary for the proper execution of the objectives pursued by the site may be collected;

Limited data retention over time: data is kept for a limited period, of which the user is informed. When this information cannot be provided, the user is informed of the criteria used to determine the retention period;

Integrity and confidentiality of collected and processed data: the data controller undertakes to guarantee the integrity and confidentiality of the data collected.

To be lawful, and in accordance with the requirements of Article 6 of European Regulation 2016/679, the collection and processing of personal data may only occur if they meet at least one of the conditions listed below:

ARTICLE 3: PERSONAL DATA COLLECTED AND PROCESSED DURING SITE NAVIGATION

A. DATA COLLECTED AND PROCESSED AND METHOD OF COLLECTION

The personal data collected on the site are as follows:

First name, last name, postal address, zip code, telephone number, email address

This data is collected when the user performs one of the following operations on the site:

When the User uses the contact forms to send a request.

The data controller will keep all collected data in the site’s computer systems under reasonable security conditions for a period of: 13 months.

The collection and processing of data serve the following purposes:

Responding to requests sent via the contact form.

The data processing carried out is based on the following legal grounds: User consent

B. TRANSMISSION OF DATA TO THIRD PARTIES

Data may be transmitted to the third party(ies) listed below: Google for statistical purposes

C. DATA HOSTING

The site is hosted by: IONOS, whose headquarters are located at the following address:

7, place de la Gare – BP 70109 – 57200 Sarreguemines Cedex – France

The host can be contacted at the following telephone number: 0970 808 911.

The data collected and processed by the site are exclusively hosted and processed in France.

ARTICLE 4: DATA CONTROLLER

A. THE DATA CONTROLLER

In accordance with the General Data Protection Regulation (GDPR), which came into force on May 25, 2018, and aims to protect the fundamental right to privacy and the protection of personal data of European Union citizens (hereinafter “the Regulation”), the personal data controller is: Xavier CHEVILLOT. He can be contacted by email at federation.aquitaine@sepanso.org.

The data controller is responsible for determining the purposes and means used for the processing of personal data.

B. OBLIGATIONS OF THE DATA CONTROLLER

The controller undertakes to protect the personal data collected, not to transmit them to third parties without the user having been informed, and to respect the purposes for which this data was collected.

The site has an SSL certificate to ensure that information and data transfer through the site are secure.

An SSL (“Secure Socket Layer”) Certificate aims to secure the data exchanged between the user and the site.

Furthermore, the data controller undertakes to notify the user in case of rectification or deletion of data, unless this entails disproportionate formalities, costs, and procedures for them.

In the event that the integrity, confidentiality, or security of the user’s personal data is compromised, the controller undertakes to inform the user by any means.

ARTICLE 5: USER RIGHTS

In accordance with the regulations concerning the processing of personal data, the user has the rights listed below.

In order for the data controller to grant their request, the user is required to provide: their first and last name as well as their email address.

The data controller is required to respond to the user within a maximum of 30 (thirty) days.

A. PRESENTATION OF USER RIGHTS REGARDING DATA COLLECTION AND PROCESSING

a. Right of access, rectification, and right to erasure

The user can review, update, modify, or request the deletion of data concerning them, by following the procedure set out below:

The user must send an email to the personal data controller, specifying the subject of their request, to the contact email address.

b. Right to data portability

The user has the right to request the portability of their personal data, held by the site, to another site, by complying with the following procedure:

The user must make a request for the portability of their personal data to the data controller by sending an email to the address provided above.

c. Right to restriction and objection to data processing

The user has the right to request the restriction of or to object to the processing of their data by the site, and the site cannot refuse unless it demonstrates the existence of legitimate and compelling grounds that may prevail over the interests, rights, and freedoms of the user.

To request the restriction of data processing or to object to the processing of their data, the user must follow this procedure:

The user must make a request for the restriction of the processing of their personal data by email to the data controller.

d. Right not to be subject to a decision based exclusively on an automated process

In accordance with the provisions of Regulation 2016/679, the user has the right not to be subject to a decision based exclusively on an automated process if the decision produces legal effects concerning them or significantly affects them in a similar way.

e. Right to determine the fate of data after death

The user is reminded that they can organize what should happen to their collected and processed data if they pass away, in accordance with Law No. 2016-1321 of October 7, 2016.

f. Right to contact the competent supervisory authority

In the event that the data controller decides not to respond to the user’s request, and the user wishes to contest this decision, or if they believe that one of the rights listed above is being violated, they are entitled to contact the CNIL (Commission Nationale de l’Informatique et des Libertés, https://www.cnil.fr) or any competent judge.

B. PERSONAL DATA OF MINORS

In accordance with the provisions of Article 8 of European Regulation 2016/679 and the Data Protection Act, only minors aged 15 or over can consent to the processing of their personal data.

If the user is a minor under 15 years of age, the consent of a legal representative will be required so that personal data can be collected and processed.

The site editor reserves the right to verify by any means that the user is over 15 years of age, or that they have obtained the consent of a legal representative before browsing the site.

ARTICLE 6: USE OF “COOKIES”

The site may use “cookie” techniques.

A “cookie” is a small file (less than 4 KB), stored by the site on the user’s hard drive, containing information relating to the user’s browsing habits.

These files allow it to process statistics and traffic information, facilitate navigation, and improve the service for the user’s comfort.

For the use of “cookie” files involving the storage and analysis of personal data, the user’s consent is necessarily requested.

This user consent is considered valid for a maximum period of 6 (six) months. At the end of this period, the site will again request the user’s permission to save “cookie” files on their hard drive.

A. USER OBJECTION TO THE USE OF “COOKIE” FILES BY THE SITE

Cookies that are not essential to the operation of the site are only placed on the user’s terminal after obtaining their consent. The user can withdraw their consent at any time, as follows:

Please go to your browser’s cookie settings page.

More generally, the user is informed that they can object to the recording of these “cookie” files by configuring their browser software.

For information, the user can find the steps to follow at the following addresses to configure their browser software to object to the recording of “cookie” files:

In the event that the user decides to deactivate “cookie” files, they may continue browsing the site. However, any malfunction of the site caused by this action cannot be considered the fault of the site editor.

B. DESCRIPTION OF “COOKIE” FILES USED BY THE SITE

The site editor draws the user’s attention to the fact that the following cookies are used during their navigation:

Google Analytics: allows measuring the site’s audience.

Google Tag Manager: facilitates the implementation of tags on pages and allows managing Google tags.

By browsing the site, the user is informed that third-party “cookie” files may be recorded.

This specifically concerns the following third parties:

Google Analytics and Google Tag Manager

Furthermore, the site integrates social media buttons, allowing the user to share their activity on the site. “Cookie” files from these social networks are therefore likely to be stored on the user’s computer when they use these features.

The user’s attention is drawn to the fact that these sites have their own privacy policies and general terms of use that may differ from the site. The site editor invites users to consult the privacy policies and general terms of use of these sites.

ARTICLE 7: CONDITIONS FOR MODIFYING THE PRIVACY POLICY

The site editor reserves the right to modify it to ensure its compliance with current law.

Consequently, the user is invited to regularly consult this privacy policy to stay informed of the latest changes made to it.

The user is informed that the last update of this privacy policy took place on: 2022-01-01.

ARTICLE 8: PROCESSORS

Processors are required to comply with the provisions of the Regulation and to allow the site editor by any means to meet its legal obligations, to which they have committed.

The creation of the site is carried out by ICOM Conseil on behalf of the editor.

The hosting of the Site is carried out by the company IONOS on behalf of the editor.

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